I LOVE things organized and colorful (and rainbow). Assessments and portfolios can create PILES of paperwork and student work sample pages and be so stressful!
I’m sharing all my favorite go to organzation HACKS to make assessments and student portfolios easier (and hopefully less stressful).
You can get all the assessment pages, portfolio pieces, and teacher data pages in Preschool & Kindergarten Portfolio & Assessments BUNDLE!
To start, I have a crate to keep ALL my student work samples and assessments in. This avoids all the pages piling up all over the room. I also have my student assessment binder. I had it bound at a local office supply store. Binders are so chunky to carry around.
Inside the portfolio crate is a folder for each student. There is also a folder with all my assessment charts so I can quickly grab when I do assessments.
At the front is a “needs to be documented” folder. I put assessments that are done but I need to document in my assessment binder in this folder. I keep each assessment paper clipped together.
This makes transfering the into my data bunder easier for me.
Behind that is a “to be filed” folder assessments that I have documented and are ready to be filed into students’ portfolios.
I would like to introductce you to one of my favorite things…my data binder! Seriosuly I use it daily to either assess students or to guide my teaching and lesson planning.
It has 2 parts. The first part has as individual data page for each student which I print double sided. It has all the skills and objectives I assess on it. These have been updated and are now EDITABLE!
The second part has class lists data pages for each objective. I use these pages constantly when planning. I can quickly group or pair students up by ability using them. These are EDITABLE TOO!
Now how to I use this amazing tool? I take each set of assessments and mark each child’s level on the class data pages first. This class data page is for the objective Identifies Letters.
Now I mark each child’s level on their individual data page. Under letter identification, I put each letter (capital and lowercase) on their data page so I can see what letters they can identify. I can look at the whole child at once instead of flipping pages. I can easily see if a child growing, just maintaining skills, or regressing.
Why the green pen you ask? Each quarter I use a different color ink to I can see the students growth. I also use this as evidence to show student growth for my teacher evaluation and my teacher growth plan for my district!
Now that I have documented their skill level in my assessment book, I put the assessments into the “to be filed” folder and file them when I have time. Or if I have a volenteer or assistant they can file the pages when they have time.
Then the final step is to put their work into their portfolios. LOVE this part!
I keep my student portfolios in binders. In each child’s binder has a set of dividers. I copy the dividers onto colored card stock to keep it organzied as well. When I have time, I file each child’s assessment pages into their binder. The dividers make is super simple to add the pages to the binders.
What are some of my go to strategies to do assessments with preshoolers?
1. Whole group during circle time! Yes during circle time. For example, if I need to assess how they write letters I read an ABC book at circle and students write the letters on their page (which is on a clip board) as I read. Sometimes this activity take two circle times becasue their attention span is short.
2. Hands on activties during small group! I try to make assessments hands on when possible. So to assess their one to one corespondence students counted foam stickers which they stuck to their page.
3. Just OBSERVE! Sometimes we need to remember that obseravtion is one of the best ways to assess a student. I know with 18 kids and the asssesment list I had it wasn’t always possible to do this but I tryed to when possible or when something amazing was happening.
I keep a clipboard with an observation notes page on it to use. I take a photo then document it quickly on my notes page. Then since I do student portfolios I create a page for their portfolio. It’s super simple. Just type, insert the photo, print, and file it for their portfolio.
4. One on one with my Assessment Binder (with my data binder by my side ready to document). Some skills you have to assess one on one like identifying letters or assess a skill with less distrcations.
I keep my assesment binder, data binder, and assessment tub in one spot in my classroom so I can grab it when I need it. The tub has my colored pens, flashcards, and manipulatives I use for my assessments.
You can get all the assessment pages, portfolio binders, and teacher data pages in Preschool &Kindergarten Portfolio & Skills Assessments made EASY!
I have created over 500 pages of assessments and student portfolio peices for you! There are TONS of EDITABLE items too so you can make it exactly how you need it for you students and/or school!
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